Filing the document

Features

In the DATAflor Construction files can be used to import, scan and e-mails existing documents.

For storage in the DATAflor Any files can be selected and text, tables, graphics, CAD or photo files can be saved. It is even possible to store databases (Access or other).

When you open the imported document via the right mouse button or via the menu to open, the program uses the set file type to select the software with which the document is opened for editing.


Import documents

Documents that are available as external files can be accessed via the dialog to open selected or by Drag and drop in the DATAflor Building files can be imported.

Any files you put in the DATAflor Import construction files are used for administration purposes away from the place of origin, in the directory of your Construction file added and renamed. This means that all the documents in your construction files are bundled in one place and the risk of something being accidentally deleted is reduced.

Import file

  1. On the Documents menu, click .
  2. The Windows file selection dialog opens. Select the desired file or with Ctrl or Shift several files and confirm with [To open].
  3. The dialogue Create document will be opened. Deposit the Document information of the imported document (s).
  4. Confirm your entries with [OK]. The document is on the tab Documents for the selected entry.

Import the file using drag & drop

  1. Select the file in Windows Explorer, on the desktop or in the attachment to an email (or via Ctrl or Shift multiple files) that you want to adopt. Hold down the mouse button and drag it to the tab Documents and release the mouse button (drop).


    If you use the right mouse button for drag & drop, a selection appears whether you want to move or copy the files.

  2. The dialogue Create document will be opened. Deposit the Document information of the imported document (s).
  3. Confirm your entries with [OK]. The document is on the tab Documents for the selected entry.

Scan documents

With this function, paper documents can be sent directly to the DATAflor Building files are included.

  1. First open the desired program area (e.g. address manager or project management) and then the address or the LV to which you want to add the document.
  2. Then select the tab Documents and click in the menu Documents> Create> Scan .
  3. The window Scan documents will be opened.
  4. In the area Options make the settings for the scanning process.

    If several scanners are connected to your computer, select under the desired device.
    Choose the Resolution, Method and I baked the Size the file to be created.

    At a 300 DPI resolution produces a file with good A4 print quality and an acceptable file size.

    Will be automatic on your scanner Front and back side scanned, you have several options Pages zu remove:

    • Activate the option Automatically remove blank pagesto delete blank pages as you scan.
    • Or you can select the function after the scan process [Remove blank pages]
    • Or you can select the page or several pages with in the left area Ctrl and press the button Del.
  5. Start the scanning process by clicking [To scan].

    If the document consists of several pages, you can choose the file type PDF scan one after the other so that only one PDFFile is created. After scanning the first page, place the next page on the scanner and click [Scan another page].
    The PDF file can also be viewed using Windows Explorer add pictures. To do this, drag and drop the file (bmp,png,jpg,tif) from the Windows Explorer window into the scanner dialog.

    To the sequence the sides too change, drag a page to the new position with the left mouse button pressed.

  6. After you have scanned all the desired pages, confirm the scanned pages with [OK] and deposit the Document information of the imported document.

Accept emails

Drag and drop

The easiest way to transfer received or sent e-mails to the DATAflor Construction file by completing the email (or multiple emails with Ctrl or Shift) in Outlook and drag and drop onto the tab Documents pull.

Then the dialog Create document displayed in which you have the Document information can specify. The subject of the email is automatically saved as designation accepted. It can be any Shipping method, here makes sense Inbox or Outbox, to get voted.

In addition, the Shipping date, Sender's name and email address are displayed.

The measured values can be transferred to a PC via the Search and based on Groups and Filter you can quickly find stored emails.

Like e-mails, the Attachments an email directly in the DATAflor File the building file. To do this, simply select the attachments in the email and drag and drop them onto the tab Documents pull.


Import CAD drawing

For every printed paper version of a CAD plan, you can download the plan status as a document in the DATAflor Record building file.

The inclusion of a DWG file in der DATAflor Building file is not recommendablebecause the files are from their original location cut out and postponed will. However, inserted images and references are not moved with it. This then leads to incorrect representations.

Save your CAD drawing for inclusion in the DATAflor Construction file therefore better than DWF file. You can also save a final planning status at the end of the project as a ZIP file in der DATAflor File the building file.

Create DWF file
To create a DWF file, select the layout that you want to print in CAD, open the context menu with the right mouse button and select the entry plotting.

In the plot dialog, select from the list of plotter names DWF6 ePlot.pc3 out. This printer is set up by default with every CAD installation.

In the plot dialog click on [OK].

In the following dialog, set the location are available as assessories. filename firmly. Confirm your entry with [To save]. The file is plotted.

The DWF file is now saved. For inclusion in the DATAflor Please go to the building file as described in the chapter Import documents .

Create a ZIP file
Open the drawing in CAD and select the entry via the menu browser Publish> eTransmit.

If necessary, confirm a storage query with [OK]. The following dialog shows you all the contents of the drawing that can be exported. You do not need to make any further settings and can open the dialog with [OK] to confirm.

Choose the location and one filename and confirm the entry with [To save].

The zip file is now saved. For inclusion in the DATAflor Please go to the building file as described in the chapter Import documents .

Further steps