Table of Contents
Recurring bookings
Description
BUSINESS enables the convenient entry of the following two types of recurring bookings:
Split the incoming invoice into several split postings
For an incoming invoice, the corresponding split posting is automatically divided into several identical split postings. For example, you enter an annual invoice for vehicle tax or quarterly invoice for vehicle insurance and divide the invoice amount evenly into monthly split postings. This distributes the costs for the internal evaluations of the vehicle evenly over the months.
First enter the supplier invoice and save the entry. Then select in the menu invoice the function Recurring bookings.
The dialogue Process recurring bookings will be opened.
Make the following settings:
| feature | Description |
|---|---|
| Split the invoice into | Select the entry multiple split postings. |
| Appointment pattern / duration | You can also choose the pattern of the appointment distribution and determine the end of the series of appointments. |
| Date / amount | The automatically created dates and amounts of the split postings are displayed on the right-hand side of the dialog. You can edit the dates individually by clicking in the table. |
Confirm your settings with [OK]
The new split postings are displayed in the supplier invoice.
- The Quantity of the individual split postings is always 1,00.
- In the column NK date the data that you defined in the dialog are entered.
Split the incoming invoice into several individual invoices
A recorded incoming invoice with the total amount is divided into several individual invoices with their own invoice amounts as well as booking and due dates. For example, you can record an incoming invoice for office rent or electricity and divide it into individual monthly invoices so that these are then displayed in the payment preparation department for payment on the respective due date.
First enter the supplier invoice and save the entry.
On rental and electricity bills, the total annual amount is usually not shown on the bill, but only the amount to be paid monthly. In order to be able to calculate the total amount comfortably directly in the program, is indicated in the field Total amount via the key combination Alt + T a calculator available. The calculation result is taken directly into the invoice.
Then select in the menu invoice the function Recurring bookings.
The dialogue Process recurring bookings will be opened.
Make the following settings:
| feature | Description |
|---|---|
| Split the invoice into | Select the entry several individual bills. |
| Appointment pattern / duration | You can also choose the pattern of the appointment distribution and determine the end of the series of appointments. |
| Date / amount | The automatically generated dates and amounts of the individual invoices are displayed on the right-hand side of the dialog. You can edit the dates individually by clicking in the table. |
Confirm your settings with [OK].
The new individual invoices are displayed in the incoming invoice.
- The document numbers of the individual invoices are made up of the document number of the entered invoice and a suffix consisting of a slash and a consecutive two-digit number.
- The amount of the split posting of the individual invoices is always 1,00.
- The data that you have defined in the dialog are included in the incoming invoice as Posting date as well as in the split posting as NK date adopted.
- The use of special payment conditions is not possible. The due date is always the same as the posting date. If the posting date of an individual invoice is subsequently changed, the due date is retained.
- At the symbol
in the second column of the table on the tab Invoices you can see at any time that this is an individual invoice from a split incoming invoice.
Direct debits
Recorded incoming invoices with status Debit (Klarna) cannot be changed after saving. To enter recurring direct debits, select in the selection when entering the original invoice Status the entry Recurring direct debit.
The dialogue Process recurring bookings is opened when the incoming invoice is saved. Make the settings for the split into several split postings or into several incoming invoices as described above.
Reset interval
You can use the dialog for open, unpaid supplier invoices Process recurring bookings open again at any time and reset the interval, ie appointment pattern = daily, end after 1 appointment. Confirm the setting with [OK].
The previously created split postings or individual invoices are automatically removed so that the simple incoming invoice entered at the beginning is then available.
Since recorded direct debits cannot be changed subsequently in the program, recurring direct debits cannot be reset.
Documents in the construction file
Is included with the original invoice in the DATAflor Construction file a document is stored, then, after division into several individual invoices, a link is made to this for each individual invoice. At the symbol 
in the first column of the table on the tab Invoices you can see that a document is linked to the invoice.
- If a document is deposited for one of these individual invoices after it has been divided into several individual invoices, a link is made to this for all associated individual invoices.
- If the document is deleted for an individual invoice, the document will be irrevocably deleted upon request and the link for the other individual invoices will be removed.
- If an individual invoice is deleted, the document will also be irrevocably deleted upon request and the link to the other individual invoices will be removed.