Prepare payment

Features

In the program area Payment preparation choose which of the recorded supplier invoices you would like to pay next.

  • For each payment, you specify the amount to be paid (if applicable, the invoice amount less cash discount and / or reduction) and which payment method (clearing / transfer / check) you want to use.
  • The data of the prepared payments are then available for each set payment method Clearing interface, Quicken interface, the expression of checks or Transfers is available for storage, management and analysis.
  • You can also go directly to the supplier invoice in invoice switch to possibly check the split postings or edit the supplier invoice.

Application

Select in the menu BUSINESS in the selection menu Outgoing payment the entry Prepare payment.


The program area Prepare payments will be opened.

  • On the tab Payment proposals all supplier invoices that are ready for payment are listed. On the tab Selection criteria you can restrict the display and define the type of display.
  • Double-click on the tab Payment proposals a supplier invoice for which you have the Instruct payment want.
  • After confirming the settings for paying the supplier invoice, the payment will be displayed on the tab Prepared payments displayed.

Payment proposals

On the tab Payment proposals all fully recorded supplier invoices with the status open assigned.

In the program parameter 120.10.20 Prepare cached invoices for payment you can set that in addition all cached supplier invoices with the status open proposed for payment.

  • On the tab Selection criteria you can restrict the display and define the type of display.
  • Below the table, the total amount, the total discount amount and the total amount minus the total discount amount of all supplier invoices displayed are shown.

Selection criteria

Define which supplier invoices on the tab Payment proposals in what way.

Highlight due dates from date / to date in red
All supplier invoices whose due dates are within the set period are shown in the table on the tab Payment proposals red shown. The field by date is set to a very early value by default in order to include all older invoices in this list. If you only want to display information about which invoices are due, for example, in the coming week, enter this data accordingly in the date fields.

The corresponding discount is calculated depending on the date entered, taking into account the payment terms carried forward.

Consider the discount period
Enable If you have the option, discount will be calculated for the payments according to the payment terms, on the Payment proposals tab in the column cash discount shown and deducted from the payment amount.

Days discount exceeded
In order to have a certain amount of leeway when calculating the discount, you can enter dates here. The program then calculates these days in addition to the days entered in the payment conditions. The discount target is increased by n days.

Selected supplier only
You have the option on the tab Payment proposals only the supplier invoices one specific suppliers. Activate The option only selected supplier and mark on the tab Open invoices the supplier.


Instruct payment

Highlight on the tab Payment proposals the supplier invoice for which you are paying by Clearing interface, Quicken interface, the expression of checks or Transfers want to instruct and click on the menu or double-click in the table on the supplier invoice.


The dialogue Prepare payment will be opened.


Check and, if necessary, change the settings for paying the supplier invoice:

Payment
By clicking choose how you would like to pay the selected supplier invoice. You set the standard pre-assignment of the field in the menu in the group Payment firmly.


From account
Do you have several in your company data Bank details recorded, select by clicking on the bank account through which the payment is to be made. Mark the bank through which payment is to be made by default with a .

  • The current balances of the bank accounts are displayed for each of your bank details.
  • When you start the program for the first time, you should enter the current balance of your bank accounts at this point. To do this, mark the field old balance and overwrite the value 0,00 with the current account balance.
  • All payments that have now been entered are under associated summarized and the new balance calculated.

Usage
The stored text is used for the clearing interface and for printing a transfer form. It corresponds to the second line of the same name on a transfer form (the program generates the first line automatically). Since this field is standardized, only 27 characters are available.

Due on
Here you can edit the due date of the supplier invoice.

Invoice amount
The value that will ultimately be paid to the supplier. The computer suggests an amount according to the invoice conditions. You can of course change the value manually.

cash discount
When entering supplier invoices in invoice you can store the terms of payment that apply to the respective invoices. You also select the invoice items that discountable are, ie for which your supplier grants you a discount (e.g. the use of pallets is usually not discountable). From this, the program calculates the discount amount granted.
If the payment is planned within the granted discount period, the program automatically proposes the calculated discount amount.


After confirming the entries with [Numbers] will be paying on the tab Prepared payments displayed.


Prepared payments

To Instructing payment these will be on the tab Prepared payments displayed. Below the table, the total of the payment amounts, offset discounts, credits and reductions in the prepared payments are displayed.

Sort prepared payments

By clicking on a column heading in the table, the payments are sorted numerically or alphabetically according to this table. Clicking the column heading again toggles between ascending and descending sorting. The set sorting is indicated by a triangle symbol in the column heading.

Postprocess the prepared payment

By double-clicking on a prepared payment, you can view the data of the outgoing payment and, if necessary, post-processing.

Delete prepared payment

Select a prepared payment and click on in the menu . Payment is back on the tab Payment proposals displayed for later editing.

The data of the prepared payments are available for the set payment method Clearing interface, Quicken interface, the expression of checks or Transfers is available for storage, management and analysis.


Handling of credits

If you have received a credit note from your supplier, enter it in invoice as a supplier invoice negative Amount and status Credit (offsetting). This supplier invoice is on the tab Payment proposals displayed.


If you then send a supplier invoice from this vendor to Instruct payment, is in dialogue Prepare payment the tab credits open. All recorded, open credit memos from the supplier are listed. Select the credit that you want to offset against the payment.


Check and, if necessary, change the settings for paying the supplier invoice on the tab Payment. The amount of the offset credit is displayed and deducted from the payment amount. Furthermore, the discount amount is updated if necessary.


After confirming the entries with [Numbers] will be paying on the tab Prepared payments displayed.

Further steps