New supplier invoice

To enter a new supplier invoice, first select the supplier. To do this, tap in the field Accounts Payable Enter the vendor number of the supplier or open the address search by clicking on and select the supplier.


After selecting the supplier, the Invoices tab all invoices already entered by the supplier are displayed.

To create the new supplier invoice, click in the menu invoice on .

Enter the header data of the supplier invoice in the invoice header.


Accounts Payable
Select the supplier. Enter the vendor number of the supplier or open the address search by clicking on .

supplier
The program shows the display name of the supplier for the selected vendor number.

business
Select the business area to which the supplier invoice is posted.

Document no.
The receipt number is the supplier's invoice number. It is shown accordingly on the payment media in order to guarantee an exact allocation of the payment.

OP no.
In the program parameter 80.30.60 OP no. automatically assigned decide whether you always want to enter the OP number manually or whether it is assigned automatically by the program. If the OP number is assigned automatically, set 80.30.40 in the program parameter Business area for OP number generation the business area whose number range is used.

Administration purpose
The field Usage will be for the Clearing interface or for printing one Transfer form utilized. It corresponds to the second line of the same name on a transfer form (the program generates the first line automatically). Since this field is standardized, only 27 characters are available. At the Prepare Payments you have the option to edit this field again.

Booking memos
By clicking the editor opens. Here you can store additional information on the respective bookings, e.g. the reason for a change in booking.

Document date
The invoice date stated on the supplier invoice usually corresponds to the receipt date.

Posting date
Work with an interface to the Financial Accounting, check the set posting date. It is displayed in the last line at the bottom of the screen. To change the booking date, use in the menu invoice the function Posting date.

Zko (terms of payment)
The payment conditions that you entered in the Address manager for the supplier. When you leave the field with TAB or click with the left mouse button, the window opens Entry of payment terms opened in which you can change the default payment conditions specifically for this supplier invoice. Confirm your entries with [OK].

Status
By clicking select the status of the supplier invoice. The following statuses are available:

• Open-back
• Debit (Klarna)
• Recurring direct debit = for Recurring bookings with SEPA direct debit mandate
• GS (offsetting) = credit for offsetting with a subsequent incoming invoice from the supplier
• GS (payment) = credit to offset against a subsequent incoming payment from the supplier
• Payment in cash
• To consider = for checking the invoice before payment and handover of the general ledger

Total amount
Enter the gross amount (invoice amount) of the invoice.

tax
By clicking choose from the stored Tax rates the tax rate of the supplier invoice. If the supplier invoice contains invoice items with different tax rates, choose the entry .

tax amount
The tax amount is automatically calculated by the program from the gross amount and tax rate entered, except when you select tax . You will then be asked to enter the amount to be checked to check the correct tax allocation. The booking can only be saved when this is correctly distributed.

To the supplier invoice, which is on the Invoices tab is marked, the associated Split postings displayed.

For a new supplier invoice the invoice items are recorded here and, if necessary, divided for several construction sites. You can do this manually enter data from the Preliminary calculation take over or already recorded Delivery notes to assign:

Click in the column Construction site in the first line, the first split posting is created. Enter information on invoice items in the appropriate columns. By clicking the mouse or pressing Tab changes you to the next detection field. With Enter In the last column, a new, empty split posting is created.

Construction site
Enter the course number manually or open the construction site search by clicking on or via the key combination Ctrl + F. Find the desired construction site using the course number, the course name or the name of the client. Entering a search term performs a full text search and also finds words that contain the search term. The construction sites found are displayed in tabular form with details of the LV status. The familiar sorting and filtering functions are available here. Take over the desired construction site by double-clicking or pressing the button Enter.

Position
In the program parameter 80.30.20 Allocation posting to position specify whether the column. when posting supplier invoices in the table Position is displayed so that posting to positions is available.

Material / plant
Enter the description of the article delivered. Open the selection list by clicking on and selection of Material, Disposal, External service or Other will the Material search open, at Plant can Plant search. When an article is taken over, the unit of measure and the unit price are pre-assigned. To enter free text, select the entry Abort.

KA = cost element
Assign the amount to be posted to a cost type. The cost type is used to take into account surcharges in the Post calculation evaluations. The surcharges of the Work area which is assigned to the construction site.

under construction
Allocation postings can be posted immediately to the expense account or initially as a under construction located marked and can only be rebooked with the final invoice. In the program parameter Posting to account "under construction" specify that in the table the column under construction is shown.

Account
Define the expense account which is to be used for the transfer to the Financial Accounting is used. By clicking on you will receive a selection of your already saved accounts. With a click of the mouse, you take over the desired account.

Drive over the field Account In an already recorded split booking with the mouse, a tooltip with the number and name of the selected account is displayed.

Booking text
You define the composition of the posting text for the individual split postings in program parameter 80.30.70 Lecture booking text firmly.

Cost centre
Assign a cost center to the split posting that is stored in the Financial Accounting is evaluated separately. By clicking you will receive a selection of the cost centers. With a click of the mouse you can apply the required cost center.

tax
Is for the supplier invoice in Invoice header as a tax rate set, arrange in the column tax assigns a tax rate to each split entry.

LS no.
The Transfer from the delivery note the stored delivery note number is entered here. If no number is stored for the recorded delivery note, you can add it here.

NK date
For newly entered split postings (not for Transfer from the delivery note) is automatically added to the Post calculation a delivery note created. In the column NK date set the date that will be used for the delivery note.

Discountable
For the use of SEPA payment transactions from DATAflor BUSINESS the program calculates the granted discount amount based on the selected invoice items and shows you this when directing payment
By default, all invoice items are marked as discountable . deselect the invoice items for which your supplier does not grant you a discount, eg a flat rate for the use of pallets.

Remark
When accepting a delivery note that has already been entered, the comment that was entered in the post-calculation for the delivery note is displayed. In addition, the comment can be edited or re-entered. In program parameter 80.30.130 Show comment from delivery note entry in the split posting specify that in the table the column Remark is shown.

Once you have entered all the split postings of the supplier invoice, confirm your entries by clicking on in the menu.

The tab allows you to quickly enter the invoice items as split postings Preliminary calculation all pre-calculated partial services (except wages and equipment) of the selected construction site are available for takeover. To do this, select the Split postings in the column Construction site first select the construction site for which the items were delivered.

In the column Rate code the origin of the unit price of the article is displayed.

• KP = Catalog price
• VP = pre-calculated price
• PV = Price agreement (from program part Procurement)

By double-clicking on a preliminary costing line, the data from the preliminary costing is transferred to the split postings. Check, if necessary change (eg quantity) or complete (eg account) the transferred data.

Once you have entered all the split postings of the supplier invoice, confirm your entries by clicking on in the menu.

The tab is also available to you Price agreement to disposal. Only the pre-calculated partial services are listed here (except wages and equipment) for which you have made a price agreement (price type = PV) with the selected supplier for the selected construction site.

On the tab Delivery notes the following delivery notes are displayed:

• the delivery notes recorded for the selected supplier
• the delivery notes of the suppliers for which the selected supplier is in the Masterdata Managment is stored as an assigned invoice creator

If you have already selected the construction site in the allocation booking, only the delivery notes recorded for this construction site will be displayed.


By double-clicking on a delivery note posting, you can transfer the data to the split posting. In order to avoid a double transfer of the delivery note booking, the booking is on the tab after it has been transferred to a supplier invoice Delivery notes no longer available.

You can also search for a delivery note from all the delivery notes recorded. To do this, click in the menu Search and choose the function delivery note.


The Convenience search of post calculation will be opened.

• The saved search Open delivery notes is loaded automatically and the corresponding search result is displayed, ie all recorded delivery notes of the cost types Plant, Material, Other, External service and disposalthat have not yet been assigned to a supplier invoice (delivery note checked = no).
• If necessary, adjust the search to find the delivery note (s) you want.
• Mark the delivery note by clicking in the first column of the table. To mark several booking records, use Ctrl and Shift.
• Then click in the menu Apply.

The marked delivery notes are transferred to the supplier invoice as split postings.

Check, if necessary change (eg quantity) or complete (eg account) the transferred data.

Once you have entered all the split postings of the supplier invoice, confirm your entries by clicking on in the menu.

You can change the order of the displayed columns by clicking the column header of the column that you want to move and, while holding down the mouse button, drag the column header between the column headers of the columns between which you want to insert the column.

After you're in Invoice header have selected a supplier will be on the tab Bills all invoices already entered by the supplier are listed.

In the lower area you will find the supplier invoice on the tab Invoices is marked, the Split postings displayed. If necessary, you can now edit the split postings.

The corresponding document can be attached to each supplier invoice Import or Scan. To do this, click in the menu Incoming invoices> Documents on or .

The document is then automatically linked to each construction site. You can also download the document here directly to open and the Document information to edit.


Further information on handling documents can be found in the area DATAflor Construction file.

invoice
Process supplier invoice
Search supplier invoice

Incoming invoice list