Table of Contents
Directory monitoring
Description
You can define one or more directories that the DATAflor Workflow service are monitored. Files that are copied or moved into these directories are automatically added to the digital inbox and made available for further digital processing.
Directory monitoring is available in the demo version to familiarize yourself with. A subscription to the product is required for further use.
Files of the following file types can be imported:
| File Type | supported formats | Note |
| PDF files | ||
| image files | * .png | Image files are automatically converted into PDF files during import. In order to comply with the requirements of the GoBD, the original file is saved in its original format and when it is included in the DATAflor Construction file kept as the first version of the document; the generated PDF file as a second version. |
| * .jpg, * .jpeg | ||
| * .tif, * .tiff | ||
| E-bills | * .pdf ZUGFeRD | The invoice data is read from the XML part that is integrated in the PDF file. Supported XML formats: - Data format 1.0: CID (Cross Industry Document) - Data format 2.0: CII (Cross Industry Invoice) - UBL (Universal Business Languages) |
| * .xml X-invoice | The XML data is read out. The data is converted into a PDF file for viewing and invoice verification in the digital inbox. A standardized layout is used for this. To comply with the requirements of the GoBD, the original XML file is saved and when included in the DATAflor Construction file kept as the first version of the document; the generated PDF file as a second version. Supported XML formats: - Data format 2.0: CII (Cross Industry Invoice) - UBL (Universal Business Languages) |
|
| NK data | * .xml | For importing data that you have collected with third-party capture software. The data is imported automatically as soon as a corresponding *.xml file is in the monitored directory of the Directory monitoring stored within your network. The data is immediately in your DATAflor BUSINESS is available for storage, management and analysis. You can find a detailed description here. |
| quantities | * .xml | |
| Executed appointments | * .xml | |
| Documents | *.dfdoc | For importing documents and document information from external document management systems (DMS). The data is imported automatically as soon as a corresponding file is in a monitored directory of the Directory monitoring within your network or in a monitored directory of FTP directory monitoring on one FTPserver is stored. The documents are immediately in your DATAflor Construction file displayed. You can find a detailed description here. |
Subscribe to directory monitoring
In the Completion of your subscription You can also subscribe to directory monitoring for the digital inbox. To do this, select in the dialog DATAflor Order online services the product Directory monitoring .
To subsequently subscribe to the directory monitoring, first open via the menu Program data the material moisture meter shows you the Cloud manager.
Open in Cloud manager the tab DATAflor Online services and click in the tile Directory monitoring on [Subscribe now].
The dialogue DATAflor Online services order opens.
- Enter the e-mail address that you would like to use to receive the confirmation e-mail for the purchase of the page package.
- Billing takes place regularly with the billing of the digital inbox. The amount will be collected via the existing SEPA direct debit mandate.
- Find out about the general terms and conditions of the DATAflor AG and confirm this by ticking the box.
The directory you have defined is now monitored and incoming files are automatically added to the digital inbox.
Define incoming directory
The directory or directories that the DATAflor You define the workflow service to be monitored in the Settings for the digital inbox.