Printouts

E-mail interface

From BUSINESS printouts can be sent to the Microsoft e-mail programs Outlook and Tobit be handed over.

Basic settings

Before the first output of the printout as an e-mail, take the program parameters Printer mappings make the following settings:

OptionFeatures
printerSelect a printer that will be used to create PDF files for e-mail. The DATAflor Document Printer is supported by BUSINESS installed by default and can be selected here.
View email before sendingEnable the option to in BUSINESS Display created e-mails in the e-mail program for processing before sending or deactivate the option to always send e-mails directly.

Select the form of the Crystal or Quick printout (e.g. offer) in the directory tree in the form manager and activate the option on the right-hand side of the screen E-mail.


You will find information on the print settings of the Fast forms here.

Send printouts as e-mail

By selecting the output as e-mail, the tab E-mail displayed.

OptionFeatures
SubjectThis field will be used as the subject line in the email. In the case of LV printouts, the LV designation is preset by default.
InfoThe text written here will be adopted as the email text. The printout is attached to the email as a PDF file.
Recipient listAll recipients are listed who are connected to the LV and for whom an email address is stored in the address manager. You can add further recipients to the list manually by entering the fields Recipients and E-mail address make the appropriate entries and press ENTER to confirm. You can also open the address search and add other recipients from your address base.
Recipient selectionAn email is only sent to the recipients who are selected in the first column of the recipient list.

After you have entered all the necessary information for your printout, click in the menu Print settings on to transfer the PDF file to the e-mail program.

The e-mail program must be started.

Fax interface

Standard faxFrom BUSINESS printouts can be sent to all installed fax printers. To do this, select in the print settings for the printout in the field printer the appropriate printer.
Comfort faxFor the fax programs Tobit 10 and 11, Windows Fax Service as well as ActiveFax a convenient fax solution is also available. The DATAflor Convenience fax automatically transfers the fax numbers of the selected recipients to the fax machine and enables serial faxes to be sent automatically.

Basic fax settings

Before the first output of the printout as DATAflor Take comfort fax in the program parameters Printer mappings make the following settings:


OptionFeatures
printerAssign a printer to your fax software.
cover sheetSelect a cover sheet that should be used by default for sending faxes. The cover sheet must be in .cvp (coverpage) format.
  • Even if both programs, Winfax and Tobit, use the .cvp format, the cover sheets are not compatible with the other fax software. Only one cover sheet can be stored for each program.
  • Tobit is allowed in the field cover sheet only the file name may be entered. Tobit looks for the file in its own "Cover" directory (if necessary on the server). How to create your own cover sheets under Tobit can be found in the Tobit Help.
  • With Windows Fax Service and Active Fax, the complete file path must be stored, e.g. E: \ MeineDeckblätter \Business.CVP.

Do you have any questions about the correct installation of Windows Fax Services in networks? Use our know-how and commission us to set up your fax services. you can reach us at www.dataflor. De.

Select the form of the Crystal or Quick printout (e.g. offer) in the directory tree in the form manager and activate the option on the right-hand side of the screen Sending faxes.


You will find information on the print settings of the Fast forms here.

File export

From BUSINESS you can save printouts on the hard disk in various formats for further processing in other applications.

To do this, after opening the print preview, click in the print menu in the menu Print settings on .


The following window will open.


Select the desired file format and confirm with [OK].

Printer control

Simple pressure

If you set printer selection, page selection, tray selection and number of copies in the print settings of a printout, the printout will be carried out n times in the same way, e.g. first page on business paper and all further pages on white paper, including 3 copies.

Advanced print settings

With the help of the function Settings copies or Advanced Settings... you also have the option of printing out several copies on different printers or on different paper, e.g.

  • The invoice to a city or municipality, which must be submitted in triplicate according to the prerequisites: one copy completely on business paper, two copies with the first page on business paper and the following pages on white paper.
  • For your company's records, you need a copy on yellow paper for the construction file and a version on green paper for the accounting.

To use this function you need a printer with a corresponding number of paper trays or more than one printer in the system.

Click in the print settings for the printout [Copy Settings] or [Advanced settings].


The following window will open.


Set printer selection, page selection, tray selection and number of copies for the first print variant. click on [New copy]to add more print variants.


For each additional copy, a tab is displayed in which you can make the settings for the print variants.


Confirm your settings with [OK]. The number in brackets on the switch [Copy Settings] shows the number of copies defined. The printouts are made on the selected printers.

For some printouts you can use these settings in the form manager Form so that they are automatically preset by the program when the print menu is opened.