Table of Contents
E-bill
Description
An e-bill is a data record structured according to precise specifications that is created, transmitted and received in an electronic format. In addition, automatic further processing of the data record must be possible. The content and format of the data set for e-bills have been standardized across Europe (European standard EN 16931).
ZUGFeRD
The format ZUGFeRD is a hybrid format for e-bills in which a human-readable PDF is created in addition to the XML file.
- ZUGFeRD 2.1.1 is compatible in the XML part with X-invoice (corresponds to EN 16931)
- ZUGFeRD 2.1.1 is the output format BUSINESS 2021 (as a complete PDF in the output type ZUGFeRD, or as an XML attachment in the output type X-invoice)
- ZUGFeRD 2.1 is not upwards or downwards compatible with 2.1.1 - this edition is supported by BUSINESS unsupported
- ZUGFeRD 1.0 is not upwards or downwards compatible with 2.1.1 - this edition is supported by BUSINESS unsupported
X-invoice
The X-Invoice format is exclusively structured data in XML (eXtensible Markup Language) language.
Within the BUSINESS X-Invoice output type, an XML file is issued and sent by e-Email offered for delivery.
Here you will find the field names for the mandatory fields used in the X-invoice. If your client requires certain fields, you can use the PDF accordingly in the BUSINESS comprehend. Field name
E-bills and VAT changes with ongoing advance invoice chains
The e-billing schemes of both file formats do not currently allow a VAT change with ongoing advance invoice chains. In this case, the responsible coordination office of the FEDERAL FEDERATION requires an amendment to the European standard 16931-1: 2017 for the German e-bill.
Until this has been implemented, such invoice matters must continue to be transmitted as PDF.
https://www.xoev.de/xrechnung/betrieb_und_support/faq-17664#STRHR - How should a change in the sales tax rate be dealt with within a billing period, e.g. in the case of a final invoice?
Please discuss how you can proceed here with your respective client.
Requirements
To create e-bills, you need to use the BUSINESS certain settings (e.g. the routing ID, IBAN and the UST ID) as Requirements make. On this page we explain the mandatory information and the information that only certain clients require.
Create e-bill
To create an e-bill, the type of issue must be in Print management be changed. The ZUGFeRD and X-Invoice formats are currently available there. They only differ in that with the ZUGFeRD output type, in addition to the XML file, a PDF is sent to the created emailEmail is appended with. This PDF then contains the XML part as an attachment. The service period is also integrated into this and transferred with it. With the e-bill, you can also access the form settings (short list, only long text, etc.) with regard to the item text.
Both output types generate a PDF for the construction file. With the X-invoice, the XML file is also stored in the construction file in addition to the PDF.
The templates and automatisms of the new Print management be used.
Issuing a sample is not recommended for e-bills, as this affects the requirements for creating an e-bill. For example, no invoice number is generated. For the invoice verification, the output as a PDF sample is recommended.
Attachments
You can add file attachments to your e-bill when it is issued. These are inserted directly via the print settings when printing the invoice for the X-invoice output type. The file attachments are written directly into the XML file. JPG, PNG and PDF formats are supported and multiple files can be attached. Please note the size specifications for XML files from your client. Attachments to a ZUGFeRD e-invoice must be sent to the e-Email to attach with.
Repeat printing / output
After creating the e-invoice, regardless of the type of issue, you can print this invoice again using the construction site account. Both the PDF and the XML file (X calculation) are available to you. With the right mouse button you reach the repeat print.
Special features with different clients
| Clients | Portal | Format | Transmission path | E-Email Format | Route ID |
|---|---|---|---|---|---|
| FEDERATION | ZRE¹ https://xrechnung.bund.de | X-invoice | Portal, EEmail | without subject, attachments that do not contain any invoice data will be deleted Recipient-Email: xrechnung@portal.bund.de Sender: Mail address that is stored in the portal | starts with 991 Federal Chancellery: 991-01014-19 |
| Bundesbank | ERO | X-invoice | Portal, EEmail | Order number (BBK-xxxxxxxx-x) in the field order number | Route ID: 991-80008-08 |
| Clients subordinate to the federal government (some federal states, VBL, institutes, etc.) | OZG-RE² https://xrechnung-bdr.de | X-invoice | Portal, EEmail | Recipient-Email: individual emailEmail-Address of the AN (is created during portal registration) Sender: any emailEmail Email no greater than 15 MB | are communicated by the client e.g. 14-0201004CCV01-15 |
| VBL | OZG RE | X-invoice | Portal, EEmail | Invoice recipient = VBL | Route ID: 992-80135-36 |
| Federal Printing Office Service provider for various institutions e.g. Techniker Krankenkasse | Office https://bdr-businessportal.de/edi/home | X-invoice | Portal, EEmail | If necessary, send classic PDF invoices directly to Bundesdruckerei for conversion wwww.bundesdruckerrei.de Special feature technician: Name (field BT-56): Please only enter your known Org-ID here. (will be clarified on our part | Route ID: Technician: 993-80116-17 |
| Deutsche Bahn Info: http://www.deutschebahn.com/rechnungsstellung | - | X-invoice | E-Email | The sender's email address must be reachable (no noreply), without subject, without text, not greater than 50 MB, one attachment per emailEmail, unencrypted and not digitally signed Recipient-Email: e-invoicing@deutschebahn.de Receiver for test invoices: SSCDE-KBH-Redaktion@deutschebahn.com Sender: any email address DB leaflet Sample order DB | for all recipients: 992-90009-96 |
| State of Bremen and its authorities and companies (e.g. port) | zErika E-bill Bremen | X-invoice | Portal, EEmail | so far no information | e.g. 04011000-1234512345-06 |
| federal agency for Real Estate tasks https://www.bundesimmobilien.de/12349156/rechnungsstellung-an-die-bundesanstalt-fur-immobilienaufgaben | ZRE¹ https://xrechnung.bund.de | X-invoice | Portal, EEmail | Attachments must be embedded in XML; File size of 10 MB with email attachments or 11 MB for attachments in the web version | Route ID: 991-80032-33 |
| Federal Office for Building and Regional Planning https://www.bbr.bund.de/BBR/DE/Vergaben/informationen-auftragnehmer/e-rechnung-im-bbr.html?nn=2239308 | ZRE¹ https://xrechnung.bund.de OZG-RE² https://xrechnung-bdr.de Peppol https://peppol.eu | X-invoice | Portal, EEmail, DEEmail (future), web capture, Peppol | 10 megabytes for E-Email and deEmail, 11 megabytes for web capture and 15 megabytes for upload | not transmitted |
¹ Central federal invoice receipt platform (ZRE)
² Online access law-compliant invoice receipt platform (OZG-RE)
Here is an overview of which federal state uses which platform: https://www.bonpago.de/xrechnung.html