Transfer of wage data

Before the data transfer to the wage interface Say HR Suite (from BUSINESS 2021 also for DATEV LODAS (calendar) and addison) the data to be transferred are displayed in a table overview.

• The data can be selected on a monthly basis and separately according to mandate / business area.
• In addition, the selection is possible according to an individual period.
• In addition, an archive of the expenditure that has already taken place is kept.
• You can print out a protocol of the handover via the list printout.

All data records that can be transferred to external payroll programs are displayed in the overview. These are all the wage hour postings for wage types recorded in the recalculation, for which the option in the wage type administration Handover of BAULOHN is set.


The table contains functions such as grouping, sorting, column selection, column order, etc. for the individual configuration of the Table layouts is available for storage, management and analysis.

Click on in the menu Transfer of wage data will all data shown in the overview issued. The following functions are available for selecting the data that is displayed and therefore to be exported.

On the right side of the screen you can choose the month you want. The switch is also there Detailed available, which allows the handover for any period of time. Enter the first and the last date of the desired period.

Only those data records are displayed in the table and transferred to the export file whose date for which the wage hours were recorded is in the selected period. This date is shown in the column Billing date displayed.

For example: The transfer takes place for all data recorded for the month of March.


For example: The transfer only takes place for data that was recorded for the first week in March (from 02.03. To 08.03.).

If you work with one or more clients in your payroll program, first assign them to DATAflor BUSINESS Your business area or several business areas.

To do this, open the menu Program data the selection Company and select the program area Company data.


Select the business area and open the tab on the right-hand side of the screen Wage parameters.

• A business area can only be assigned to one client.
• Several business areas can be assigned to a tenant.

In the next step, you assign your employees to a business area.

To do this, open the Addresses the employee on the tab Employees the plus menu interface and activate the selection business.

The wage data export is only possible for one client at a time. For each client, you can also output the data records separately for each business area.

To do this, select the client and the business area (s) for which the data is to be output in the overview on the right-hand side of the screen. In the columns Business area (employees) and Client no. The business area assigned to the employee and the number of the client assigned to this business area are displayed for each data record.

For example: The handover takes place for all employees of the business area GaLaBau of the client 1.

For each data record, it is saved whether it has already been transferred. Thus, depending on the specification of your wage program used, it is possible to restrict the selection of the data records to be transferred so that only data that has not yet been transferred is output.

Is in the menu Transfer of wage data the button All wage data active, all data records of the period and client / business area selection are displayed in the overview, regardless of whether they have already been transferred or not. In the column handing over the data records that have already been output are indicated by the symbol marked. Records with the symbol are data records that have not yet been transferred.

For example: Data records that have already been output are taken into account for output.

Deactivate in the menu Transfer of wage data the button All wage data, only data records that have not yet been output are displayed in the overview.

If you do not want individual data records to be transferred to your payroll software with this transfer, remove them from the overview before transfer.

To do this, mark the data record or use Ctrl or Shift multiple records and press the button Del. Alternatively, you can open the context menu with the right mouse button and select the entry there Delete.

By clicking the button Update In the menu, the data is reloaded in the overview. In the network, you can therefore also take into account the latest data that was recorded or processed in the overview during your work for the transfer.

Click on in the menu Transfer of wage data all data records displayed in the overview at this point in time are exported.


In the directory in the transfer parameters in the field Wage output path is specified, a file is created.

During the transfer, you may be asked to overwrite the existing transfer file. Confirm the query with [No] the data output is aborted. click on [Yes] the new transfer file is written and you can then switch directly to the output directory.

If you would like to correct a data record that has already been transferred to your payroll program, we recommend the following procedure:

1. First delete the data record in question in your payroll program and in the post-calculation of DATAflor BUSINESS.
2. Enter the data record with the new information in the costing of DATAflor BUSINESS again.
3. Since this new data record has not yet been issued, it is automatically included in the next transfer if the period and client / business area are selected accordingly.

In this way you ensure that there are no discrepancies between the hourly reports in your payroll program and DATAflor BUSINESS gives.

The overview records when the data output was carried out. To do this, open the tab Archive. All the data transfers you have made so far are listed with the creation date and transfer period.

By double-clicking on a transfer, the associated transfer file is written to the output folder that you have specified in the transfer parameters.

You can then, for example, open the file for viewing or send it again to the clerk in your payroll department.

If you want to remove output files from the archive, select the file or use Ctrl or Shift multiple files and press the button Del or alternatively open the context menu with the right mouse button and select the entry Delete.

First make the required selection of the displayed data. Then configure that Table layout regarding column selection, column order, sorting etc. how the data should be output on the list.

Open the menu Print and click the button List.


The print menu for list printing opens.

Say HR Suite