Table of Contents
Financial management
Description
In the program area Financial management store the basic financial data of your company, which is necessary for the accounting, the evaluation with the Finance manager and IAP as well as for data transfer to external parties Financial accounting software should be used.
Open the menu Program data and click on 
.
The financial administration opens. On the right side of the screen, depending on the scope of your license, the data of the entry that is marked in the directory tree on the left is displayed on the different tabs.
Example without License for accounting interface or finance manager:
Example with License for Fibu interface and / or finance manager:
The possible settings are explained below.
Set parameters
Make the basic settings for the financial management.
In the directory tree, select the Financial management the entry Parameter. On the right side of the screen is the tab Parameter with the setting options according to the scope of your license.
Example without License for accounting interface or finance manager:
Example with License for Fibu interface and / or finance manager:
G / L account length, personal account length
Enter the number of digits for G / L accounts and personal accounts (customers and suppliers) according to your Financial accounting software .
LV group
BUSINESS can summarize financial bookings in course groups.
- Set the option active
, to the Subdivision to use in the program. Is the option inactive 
, the corresponding input fields are grayed out. - The term Cost centre used. Would you like a different designation use, enter them here.
- Enter the Number of digits for the course group according to your Financial accounting software .
- Set the option Mandatory field when entering aktiv, the program checks when entering financial postings that a LV group has been entered for the posting.
Use of assignments
The financial allocations are the basic settings for the Finance manager.
Standard accounts
By clicking 
choose for Demands, liabilities, prepayments, Default bank and Credit account a G / L account (see following chapter), which BUSINESS used for financial postings.
Changes to these settings only affect future business transactions. A retroactive change to existing bookings is not possible.
General ledger version and related settings
Would you like the data transfer to external Financial accounting software use, select by clicking the program and make the appropriate settings.
G / L accounts
Save the chart of accounts for your financial accounting when you are in BUSINESS the evaluation with the Finance manager and / or the transfer of data to external parties financial accounting software want to use.
BUSINESS first provides you with a standard chart of accounts (based on SKR 03). By clicking 
The individual G / L accounts of the account classes are displayed in the directory tree. As soon as you highlight a ledger account, it will be on the tab accounts (right side of the screen) displays the settings of the general ledger account.
Create G / L account
In addition to the standard chart of accounts, you can manually create new G / L accounts. To do this, select the account class to which you want to add another G / L account in the financial management directory tree and click on in the menu 
.
A new entry appears in the directory tree for the account class. Store on the tab accounts on the right side of the screen the information of the general ledger account.
Number
Assign a unique account number for the general ledger account.
You specify the length (number of digits) of the numbers for G / L accounts in the parameter settings of the financial administration (see chapter above). BUSINESS Checks the number of digits of the entered G / L account number with the stored account length.
designation
Assign a unique name to the general ledger account.
Account type
By clicking 
select the account type of the general ledger account. The assignment of an account type controls the availability of the G / L account in the program.
tax rate
By clicking you can assign the general ledger account to a specific tax rate. The assignment of a tax rate controls the availability of the general ledger account in the program.
Arrange no Tax rate too, to availability not to restrict. Expense accounts that do not have a fixed tax affiliation can be used in the invoice Used when collecting supplier invoices under each tax rate.
Active
Only those G / L accounts that are active with this option are available in the program are set. Accounts that are no longer used can be made inactive so that they are no longer used in the program.
Confirm your entries by clicking on 
in the menu.
After saving, you can only change the account number after you have changed the chart of accounts, as described in the chapter Change general ledger account have been released for changes.
Change general ledger account
To prevent the numbers and names of G / L accounts from being changed accidentally, these fields are grayed out immediately after they have been created. The function Change account numbers releases the fields for editing. For verifiability, the program logs which user performed this function and when.
Select the entry in the financial management directory tree accounts and click on [Change account numbers].
Import chart of accounts
Would you like the data transfer to external financial accounting software you can use your Chart of accounts with your accounting / tax consultancy in your accounting software, export it as a CSV file and then save it in BUSINESS read in.
After approval has been given to the Change general ledger account click on [Import].
The Windows file selection dialog opens. Select the CSV file with the chart of accounts and confirm with [To open].
The G / L accounts of the imported chart of accounts are available in the program.
Only import the general ledger accounts that you need to work in BUSINESS are relevant. Before importing it, edit the CSV file in Microsoft Excel and delete any superfluous general ledger accounts. In BUSINESS can only use general ledger accounts individually to be deleted.
Export chart of accounts
By clicking Export... you can use the chart of accounts that you have in BUSINESS have created as CSV file export.
- Send the CSV file, for example, to your accounting / tax consultancy for checking or print out your chart of accounts with Microsoft Excel.
- Take advantage of that BUSINESS Tenant management, you can define your chart of accounts for one client, export it and then conveniently transfer it to all other clients Import chart of accounts (see chapter above).
After approval has been given to the Change general ledger account (see chapter above) click on [Export].
The Windows file selection dialog opens. Select the storage location for the CSV file with the chart of accounts, assign a unique name and confirm with [To save].
Your chart of accounts is available as a CSV file.
Headsets
By default, the program contains the Tax rates according to the country settingthat you made during configuration after installation. With country setting Germany are the tax rates Present in several = 0,00%, Present in several = 19,00%, Present in several = 7,00% and 0,00% VAT according to §13b UStG present.
Do you need to enter supplier invoices in invoice, the accounting, care billing or to Pay another tax rate, you can use a new one Create tax rate.
You also save the Account assignment according to your financial accounting if you are in BUSINESS the evaluation with the Finance manager, IAP and / or the transfer of data to external parties Financial accounting software want to use.
To create a new tax rate, mark the entry in the directory tree of the financial administration Headsets and click on in the menu.
If you have a license for the general ledger interface and / or the finance manager, specify the financial accounting data of the tax rate one after the other.
If you do not have a license for the general ledger interface and / or the finance manager, you can access these data by clicking on 
completed automatically.
After completing the entry, the tax rate information is displayed on the right-hand side of the screen. You can also make subsequent changes to the tax rate here.
Tax rate (%)
Enter the percentage of the tax rate.
designation
Assign a unique name to the tax rate.
serial number
Set a number for the tax rate.
Tax code
Set the tax rate as a Normal tax rate, Reduced tax rate, Special tax or Tax-free supplies and services (only for tax rates with 0,00%) is used in the program.
Valid with expense and / or income accounts
By ticking the box decide whether to include the tax rate Expense and income accounts or only with income accounts or only with expense accounts is valid.
For the validity of the tax rate with income accounts assign on the tab Yields by clicking the corresponding G / L accounts to. For the validity of the tax rate with expense accounts Define the account assignment on the tab expenditure.
Tax rate according to §13b
In the case of tax rates with 0,00%, the option Tax rate according to §13b displayed. By activating the option mark this tax rate as Special tax, in which the tax liability is transferred to the recipient of the service.
Tax-specific information text for invoice printing
You can enter a tax-specific information text (e.g. for 0,00% VAT according to §13b UStG). This text is used for printing Invoices / credit notes pre-assigned if the tax rate is used in the LV.
Would you like the data transfer to external Financial accounting software use, agree the details previously with your accounting / tax consultancy.
Sofas
Deposit your own Bank details in program. You will be for that Execution of payments thats it!
Go to the Creation of a new bank account mark the folder in the directory tree of the financial management Sofas and click in the menu Financial management on .
A new entry is created in the directory tree.
Enter the following bank details on the right-hand side of the screen:
account owner
Enter the owner of the bank account. The field is automatically pre-filled with the name of your company.
Main bank details
The bank details for which the option Main bank details is set , will be at Making payments preset.
SEPA procedure active
Activate the option , will be at Making payments automatically uses the SEPA procedure.
Country
By clicking select the country in which the bank is located. The country code is used to display the other input fields and to check the IBAN number.
Bank name
Enter the name of the bank.
Short name
Assign a clear abbreviation for the bank, which you can use to quickly identify this bank as you continue to work in the program.
Bank code, BIC, account number and IBAN
Enter your bank information.
General Ledger Data
If you have a license for the General Ledger Interface and / or Finance Manager, click on to select the financial account that is used for postings to or from this bank account.