Table of Contents
Finance manager
Description
The Finance Manager allows you to sort and analyze operational and construction site data immediately and easily. This gives you time independence from accounting, for example to make decisions relevant to sales.
In addition, you will immediately notice discrepancies due to recording errors that occur in your daily workflow (e.g. when creating an invoice or posting a delivery note to an incorrect construction site) and can therefore be corrected quickly.
Rights control
During the User administration Use detailed user rights to control the availability of functions and the visibility of data for the logged in user. The following user rights are available for the finance manager:
| Rights | Administrator | Main user | User |
|---|---|---|---|
| Legal Group: Financial Managers | |||
| Administration of financial master data | X | ||
| Debtor - transfer posting financial data | X | X | |
| feature | necessary user right |
|---|---|
| Open Finance Manager | Assignment of access rights per user in the user data |
| Define the basic financial data of your company in financial administration, e.g. person/general account lengths, chart of accounts, tax rates, etc. | Administration of financial master data |
| Edit the assignment of existing invoices, e.g. revenue account, dunning indicator, business area, etc. | Debtor - transfer posting financial data |
program start
The Finance Manager can be accessed from different areas in the program. Depending on where the Finance Manager is started from, different information is visible.
- The call via the menu BUSINESS > Finance manager starts the finance manager in its complete view, with a view of the entire company.
- Open the Finance Manager in Construction site account via the switch Overview, only the data for this project is displayed.
Open Items tab
On the tab Vacant positions the outstanding claims are displayed; depending on the program call all open items in your company or just the open items from a selected customer or a construction project.
- Select the desired evaluation period by document or booking date and update the data view by clicking on
. - The data of the open items is displayed in a table.
- In the column Status The status of the open item can be immediately recognized using the colored symbols:
- red = The entire claim is still open.
- yellow = There is a partial payment, change in amount or an agreement to pay in installments for the invoice.
To support your evaluation, you can configure the data tables individually according to your requirements. You can save a table layout that has been set up so that you can use it again for the next evaluation. A detailed description of all table functions can be found in the section Edit table layout.
Invoices tab
On the tab Invoices see a list of your outgoing invoices; depending on the program call all invoices from your company or just the invoices from a debtor or a construction project.
- The invoice data is presented in a table. In the column Status The status of the invoices can be immediately recognized using the colored symbols:
- red = The entire claim is still open.
- yellow = There is a partial payment, change in amount or an agreement to pay in installments for the invoice.
- green = This invoice has been paid in full.
- By clicking
In the first column you can see for each invoice when and which cash flows changed this claim.
To support your evaluation, you can configure the data tables individually according to your requirements. You can save a table layout that has been set up so that you can use it again for the next evaluation. A detailed description of all table functions can be found in the section Edit table layout.
Payments tab
On the tab Payments You can get an overview of the payments you have received.
- Select the desired evaluation period by document or booking date and update the data view by clicking on.
To support your evaluation, you can configure the data tables individually according to your requirements. You can save a table layout that has been set up so that you can use it again for the next evaluation. A detailed description of all table functions can be found in the section Edit table layout.
Site Journal tab
On the tab Construction site journal All booking-relevant data is listed, which is also passed on to possible accounting if you use an accounting interface.
- Select the desired evaluation period by document or booking date and update the data view by clicking on.
To support your evaluation, you can configure the data tables individually according to your requirements. You can save a table layout that has been set up so that you can use it again for the next evaluation. A detailed description of all table functions can be found in the section Edit table layout.
Assignment 1 + 2
For your cost and performance accounting, you can calculate your costs and revenues using the evaluation indicators Assignment 1 + 2 group.
Furniture
First define the evaluation indicators according to which you want to carry out your evaluations.
To do this, select the Financial management the entry Parameter and activate under Use of assignments the option assignment 1 and / or assignment 2.
- Assign a name for each of the two evaluation indicators. These will be displayed in all program areas as you continue to work.
- Define in the field Length the number of digits (max. 10) of the unique numbers of the cost groups of the respective evaluation indicator.
- Make these settings in accordance with your accounting and the current chart of accounts.
- Think carefully about sensible evaluation criteria in advance, because you can only delete these terms again if the assignments have been solved in all places. In terms of logic, one of these terms can be compared to a general ledger account in the financial accounting system.
- First start with the assignment 1 and only activate them after a certain test phase and new evaluation ideas if necessary assignment 2.
Then create as many cost groups as you want for each evaluation indicator.
To do this, mark the evaluation indicator in the directory tree and click in the menu Financial management on New. Assign a unique number for the new cost group according to the previously defined length and enter a name.
Finally, you can now define for each evaluation indicator which of the cost groups should be used for new data records if no individual cost group has been assigned.
Assignment of cost groups
By default, when printing invoices for revenue postings and when recording expense postings (labor/equipment hours, material/plant deliveries, incoming invoices), the cost groups that you have specified as defaults in financial administration are used. Within the LV editing, you can assign individual cost groups to the LV, all positions of a hierarchy level and to each individual position.
To do this, mark the entry in the position tree for LV editing positions, the hierarchy level or the position, open the tab on the right side of the screen assignment and select the desired cost groups.
- First, make the cost group assignment for the entire LV by marking the entry positions .
- If you select an item in the item tree, you can assign cost groups that differ from the LV to it.
- To assign the same cost group to all positions of a hierarchy level at the same time, select the hierarchy level in the position tree and select on the tab assignment the cost groups.
- A cost group can be selected for each evaluation indicator, but the amount can also be automatically divided into several cost groups. To do this, select the entry in the selection list Layout. You can divide the amount as a percentage or as a flat rate using fixed amounts.
To create the revenue and expense postings, you can either use the cost groups stored in the LV or the items, or select different cost groups.
- When issuing Invoices / credit notes select in print management before output by activating the form setting Use position mappingthat the cost groups stored in the LV or the items are used for the revenue postings. For the items that are not assigned individual cost groups, the cost groups selected in print management are used.
- When recording wage and equipment hours as well as material and plant deliveries in the Post calculation When saving, a dialog for selecting the cost groups is displayed. The cost groups stored in the LV or in the items are preassigned.
- When entering incoming invoices in invoice A dialog for selecting the cost groups is displayed. The cost groups stored in the LV or in the items are preassigned.
- When entering incoming invoices in Digital Inbox are on the tabs Incoming invoice details and split bill Selection fields for specifying the cost groups are displayed. The cost groups stored in the LV or in the items are preassigned.
A convenience function is the one-time allocation of cost groups in the Standard service management. The cost groups that are stored in the standard service are included in the LV when the standard service is adopted.
Assignment 1 + 2 tab
A tab is displayed in the Finance Manager for each of the two evaluation indicators. The tabs have the name of the respective evaluation indicator that you have defined in the financial administration. The revenue and expense postings are displayed for evaluating the respective evaluation indicator.
- Select the desired evaluation period by document or booking date and update the data view by clicking on.
In addition to separating the data according to the evaluation indicators, information such as business area, work area, LV identifier, cost center, construction manager, etc. is available to you. This allows you to evaluate your data from different perspectives
To support your evaluation, you can configure the data tables individually according to your requirements. You can save a table layout that has been set up so that you can use it again for the next evaluation. A detailed description of all table functions can be found in the section Edit table layout.
Zako/Assignment change
On the tabs Vacant positions and Invoices You can subsequently enter the payment terms data and the assignments (business area, work area, main ID, construction manager) of the invoices for issued invoices change.
Select the invoice you want, right-click to open the context menu and select the entry Zako/show assignment/change.
On the tab Terms of payment You can enter the payment condition data and the dunning level for the dunning process change.
On the tab assignment You can see the assignments (business area, work area, main ID, site manager) of the invoice change.
Confirm your changes by clicking [To save].
Rebook
On the tabs Construction site journal and Assignment 1 + 2 You can retroactively edit existing booking data change. Depending on the selected booking, the function is available in the context menu Rebook and / or Rebook (extended) is available for storage, management and analysis.
With the function Rebook you can enter the date, amount, account, booking text and document number of the booking change.
With the function Rebook (extended) You can also enter the assignments (business area, work area, main ID, site manager, cost center and account or the cost group of the booking change.
Data export
The data evaluations in Finance manager you can by clicking on 
in the toolbar for further editing Microsoft Excel to hand over.
On the tab Construction site journal The additional function is available to you Print available. The program recognizes which booking type you have selected. If you have selected a revenue posting, the saved PDF file of the corresponding invoice will be opened in your standard PDF reader.
Edit table layout
For each tab in the Finance Manager, you can create and save independent table layouts (column selection, order, grouping) in order to be able to use them again for subsequent evaluations.
A detailed description of the following standard table functions can be found on the following wiki pages:
With the function layout you can add or remove columns from the displayed table.
- To add a column, select in the dialog Adjust table Select the column and, while holding down the mouse button (drag & drop), move it to the location in the table where you want to insert the column.
- To remove a column, drag the column header into the dialog while holding down the mouse button Adjust table.
You can change the currently set up table layout using the function Save layout to save.
- All table layouts that have already been saved are displayed in the upper area.
- Select an existing table layout to overwrite it with the current settings.
- To save a new table layout, enter in the field designation a designation.
- Confirm your selection/entry by clicking on [To save].
You can use the saved table layouts with the function Open layout Use it at any time for your current evaluation.
- Mark the desired table layout and confirm your selection by clicking on [Take over].
