Table of Contents
Set up finance vendors
Rights control
During the User administration Use detailed user rights to control the availability of functions and the visibility of data for the logged in user. The following user rights are available for payment transactions with vendors:
| Rights | Administrator | Main user | User |
|---|---|---|---|
| Legal group: finance manager | |||
| Financial accounting data transfer indicator delete | X | ||
| Debtor & Vendor - Invoices delete, Accounts Receivable Payments delete | X | ||
| Vendor invoice receipt | X | ||
| Accounts Payable Access Payment Transactions | X | X | |
Financial accounting data transfer indicator delete
The Delete incoming invoices that have already been transferred to accounting can only be used with this user right.
Debtor & Vendor - Invoices delete, Customer Payments delete
Only users who have been authorized with this user right can enter incoming invoices delete. The prerequisite is the access authorization for the invoice receipt via the user right Vendor invoice receipt.
Vendor invoice receipt
The program area invoice is only for users with the user right Vendor invoice receipt accessible. Any user with access to Invoice Receipt can enter, edit and process incoming invoices from contractors/suppliers delete.
With the Delete of incoming invoices, if available, the associated outgoing payment postings are also deleted.
User with the user right Vendor - Incoming Invoice can also do the evaluations Accounts payable open list, Incoming invoice list and Accounts payable sheet to press.
Accounts Payable Access Payment Transactions
Recorded incoming invoices are initially instructed for payment, ie source bank, target bank, payment amount, discount, payment type, etc. specified. Checks and transfers can be printed out for payment instructions at the bank, and clearing files can be generated for the electronic transmission of payment instructions to the bank. These functions are only available to users with user rights Accounts Payable Access Payment Transactions is available for storage, management and analysis.
Incoming invoices receive the status bezahlt after the incoming payment is compared with the bank statement and this in the program area Match payments has been confirmed. This task can be performed by users with the user right Accounts Payable Access Payment Transactions carry out. Only outgoing payments with the status bezahlt to hand over.