incoming payments

In the program part incoming payments record payments and credits.

Do you click in the menu BUSINESS on incoming payments.

The program part incoming payments will be opened.

The input mask for entering payments is displayed in the upper part of the screen. Here you can next Payments Auch Cuts, prepayments and Deferrals for the respective projects.

In the lower part of the screen you get an overview of on the respective tab vacant positions, Payments, open prepayments / credits, Amount changes and Collateral / Provisions.

Click in the field Customer on to select the customer from whom you received payment. The address search opens. On the tab Vacant positions all invoices of the customer that have not yet been paid are listed. Select the invoice for which you want to enter the payment.

If you have the invoice number of the invoice for which you want to enter the payment to hand, you can enter the number in the field Invoice Number. and confirm with Enter select the invoice directly. Click on opens a list of all open invoices.

Then click in the toolbar. Now enter the following data.

Select the account that received the payment.

If necessary, enter the number of the account statement.

By clicking Open a calendar in which you select the date of receipt of payment with a mouse click or enter the date using the number pad on your keyboard. The program automatically recognizes the entry 20,10,11 as 20.10.2011.

If the posting date is not the same as the date of receipt of payment, click on . Enter the different booking date or select it by clicking on in the calendar.

Enter the amount received in your bank account. The program automatically pre-allocates the amount of the selected open invoice.

If the amount received differs from the amount of the open invoice, the program calculates the difference. A negative payment balance is managed as a new open item. With a positive balance you can pay further open invoices from the customer or assign him to the next invoice as a prepayment.

The program automatically enters the number of the selected invoice. You can also, as under Select open items described, search for a specific invoice.

The program will automatically enter the amount received in your bank account. If the amount received is higher than the amount of the selected open invoice, the amount of the invoice will be pre-assigned. If you only want to pay part of the bill, enter the desired amount here.

If the payment amount differs from the invoice amount, the program calculates the difference. The open item is managed as a new open item for the customer.

If necessary, enter the amount of an invoice change and provide brief information on the reason in case you have any queries at a later date.

If the payment is within the granted discount period, the program automatically calculates the granted discount amount for the payment amount. In the following fields the payment terms displayed on the invoice.

If necessary, enter the amount of a deferral and provide brief information about the reason in case you have any questions later. You can also specify when the deferral is due by entering the number of days or specifying a date.

To enter other or additional bookings for this payment, click on . The following window will open.

Select an account. Enter a booking text and an amount. Specify whether the amount is claimed from taxes. Confirm your entry with [OK].

After you have entered all the necessary information for the payment received, click on in the toolbar. The posting records are generated.

If an open invoice has been paid in full, it is displayed on the Vacant positions no longer listed. On the tab Payments all recorded payments are displayed.

Open the program area incoming payments. Proceed in a similar way as for registering payments, however, highlight it on the tab Vacant positions the credit and bear in the boxes amount and Payment amount negative Amounts.

Incoming payments list