The batch print generates for all LVs for which one or more in a selected period Settlement dates are stored, automatically individual invoices.
You can also select the LV via the LV IDs and business areas that you have assigned to the LV.
Select the in the project tree Project management the entry Management, in order to take into account all recorded LV for the batch printing. For example, if you mark a client, only LVs from this client will be taken into account. Then open the menu Print and choose in the group Batch prints the entry Invoices.
The print management is opened.
The print management is used for all printouts of the form groups with the addition "(Fast)". The following functions of print management are the same for all forms and are described on the linked wiki pages. You can find a compilation of all print management functions on the wiki page Print management.
Area | Brief Insight |
---|---|
My favorites | - compact view of the Form settingsthat are always needed |
Form profile | - Load individual pre-assignment of the form settings |
Print preview menu | - Description of all functions in the menu print preview at a glance - e.g. test print, construction file |
general settings | - to adapt the print layout |
Which form settings are available depends on the form for which print management is open. A description of the form settings for the output of invoices in batch printing can be found on this page in section Form settings.
When you open the print management for batch printing invoices, the area is by default Data selection open.
On the tab Search criteria Make the settings for selecting the maintenance specification:
Search criterion | Description |
---|---|
Appointment from ... to ... | The positions are billed whose Settlement dates or Executed appointments are in the selected period. The billing date stored in the item controls that the item not before calculated on the selected date. |
Billing dates (including evidence) | All items for which a settlement date is stored in this period are printed. If there are two or more billing dates in the period, these will be listed separately on the invoice. Executed appointments are printed as evidence if this is preset for the positions and the appointments have been recorded. |
Executed appointments | If there are no billing dates for a position, all executed dates that fall within the period will be billed. If there are also billing dates, the items are billed whose billing date and execution date fall within the period. |
If necessary, combine appointment types into one invoice | Different billing methods can be used for billing a maintenance LV. However, also note the option individual invoice for each appointment item in the Settings for the printout to the LV. |
business | If you have assigned your maintenance specifications to different business areas, select the business areas for which you want to print invoices here. |
LV identifiers | If you have assigned different LV IDs to your maintenance LV, select the IDs here for which you want to print invoices. All LV identifiers assigned to the LV are evaluated, not just the main identifier. |
For the selection of the business areas and LV IDs, the functions are also available in the context menu via the right mouse button Select all, Deselect everything and Invert selection is available for storage, management and analysis.
The number of courses that were determined with the selected course selection is indicated at the bottom.
After defining the selection criteria, click on the tab Invoice overviewwhere the calculated invoices are listed in a table with LV number, LV designation, customer, total, etc.
After you have made the selection and activated the invoice overview, you can open the settings area by activating the button Form settings to open.
A selection of the form settings that you would like to adjust / check for each output can be made individually for the area My favorites put together.
The following form settings are available:
Form name
Document no.
Document date / posting date
1. Address / 2. Address
Contact Person - Operator sign, Contact Person, Telefon-Nr.
Performance period
Use subject from LV
Header text / Footer text
Set off advance payments
Position text
Positions with
layout
Currency symbol
Payment amount
Calculation of discount
Total labor costs such as address setting
Note text invoice
Account assignments
Output line of 0% VAT
In a Pressure profile put together the default settings for the print settings (copies, print / e-mail, printer selection) including the print variant (letterhead).
Select in the field Pressure profile If you select a specific print profile, this will be used for all invoices in the batch, ie
When selecting the pressure profile X-invoice for output as E-bill will be in the Invoice overview additional columns with the following information are displayed.
When selecting the pressure profile ZUGFeRD for output as E-bill will be in the Invoice overview additional columns with the following information are displayed.
Select in the field Pressure profile the function Like assignmentin order to automatically use different print settings for the invoices within a batch output, e.g. if some of your invoice recipients receive the invoice by e-mail, but others want to receive a printed copy or different print variants are to be used automatically for each business area.
1. First, put the required in the form manager Pressure profiles , e.g. one with the output type e-mail and one with printer selection for Print or one with preassignment of print variant A and one with print variant B.
2. You have three options to determine which print profile is used for an invoice:
Rank | Pre-allocation on | Link to description | Example of use |
---|---|---|---|
1. | Client of the LV | Address | The print profile 'E-Mail' should be used for invoices to client A and the print profile 'Print' for invoices to client B. |
Is to the client of the LV for the form Batch printing invoice If a print profile is defined, this is used in batch printing. | |||
2. | Business area of the LV | business | You want to use a special print variant for each business area. Create a print profile for each print variant and assign it to the respective business area. |
Is for the form Batch printing invoice If no print profile is defined for the client, the print profile is used that is for the LV business area for the form Batch printing invoice assigned. | |||
3. | Form | Configuration of the forms | The print profile 'E-Mail' should be preset for offers and the print profile 'Print' for bills in batch printing. |
Is for the form Batch printing invoice Even if no print profile is defined for the business area, the print profile used is that of the form in the form manager Batch printing invoice assigned. |
3. In order to be able to send invoices by e-mail, you also save the e-mail address in the addresses of the client and mark it as E-mail address for sending invoices.
4. In print management, select for batch printing in the field Pressure profile the entry Like assignment.
5. During the Invoice overview additional columns are displayed with the following information.
This is the type of issue for an invoice e-mail selected, but there is no e-mail invoice recipient, this invoice is skipped when it is output and is available again for the next batch print.
You can also use the following to design your invoices Program parameters to disposal:
to adapt the print layout | |
---|---|
70.20.30-80 | Define the text of the column headings "Ordinal number", "Service description", etc. |
70.20.130 | Display titles and title totals normal or bold |
The following setting is available for sending invoices by email: