The DATAflor Construction file offers you a convenient, powerful search for finding documents quickly.
To comply with data protection, documents that are in the Document information and Access for with access protection can only be found by the program users who have been granted access to the document. Program users without access rights are thus not able to search for a word within a document and have it displayed in the search result.
When searching over the field Multi search A full-text search is available that searches the contents of the files in addition to the meta data of the document (such as description, etc.). However, the contents of PDF files can only be searched if they contain a text layer. With DATAflor BUSINESS PDF files created automatically contain the text layer. You can recognize this when you select text in an open PDF file and copy it to other files via the clipboard.
Entering a space before the Keyword performs a full-text search and also finds words that contain the search term.
Select in the area Generated the period in which the document was created. Any time period can also be selected. Do this in the field From the start of the period and in the field Bis the end of the period. So you can find all the documents that were created during this time.
By default, documents from all persons responsible, all categories and all document types are searched. Includes the DATAflor Building files with a large number of documents, a full text search may take some time. You can limit the search and thus get a search result faster by selecting one or more persons responsible, categories and / or document types .
To further support the search, you can sort, group and filter the search results within the table (see Chapter Table layout).