With the digital inbox you receive in DATAflor BUSINESS electronic documents, digitize paper documents and process them in a team according to individually defined workflows. You can quickly enter incoming invoices with just a few clicks.
Import files
Save “typing” through automatic data recognition
OCR recognition (optical character recognition) via Microsoft Azure service
Recognition of the document type (incoming invoices / other such as delivery notes, letters, etc.)
Field detection (supplier / sender, document number, document date, billing amount)
Complete the data by adoption of the document view with a mouse click
Automated documents in the DATAflor Save construction file
When a task is processed in the digital inbox, the associated files are automatically saved in your DATAflor Construction file saved.
Allocation of uniform document names by using text variables
Pre-assignment of the category, document type, etc.
Automatic versioning to comply with the requirements of the GoBD and tracking of the processing status of the electronic documents
Standardize work processes
Each imported file or scanned paper document in the inbox to a task. Each task is assigned to a workflow. In the workflow, you define which processing steps the tasks go through according to your individual company structure (e.g. review, approval). In addition, you determine by which employee the respective processing step is carried out. Regardless of the workflow definition, you can delegate to handle a task to another user.
Booking easier with the digital invoice receipt
See for checking the invoices with a single click already recorded delivery notes
simple invoice (1 booking with total invoice amount on 1 construction site) is posted completely automatically → the invoice is immediately available for payment via SEPA clearing and for the accounting interface and the costs are immediately included in the construction site reports
The header data is automatically recorded for the distribution of the invoice → the invoice is immediately available for payment via SEPA clearing
Process tasks electronically
Add text and digital stamps
Mark text / parts of text in color
"stick on" digital post-its
Send messages to the next processor via the feed
Notification of receipt of new tasks
Demo version / subscription
You can purchase the digital inbox by subscription. You can subscribe yourself at any time in the cloud manager of your BUSINESS-Close or cancel the program.
Before taking out a subscription, you can order a demo version and get to know the digital inbox free of charge for 30 days.
If the demo version is ordered at a workstation or a subscription is taken out, the digital inbox in the network is available to all users.