Print settings in print management

The following description of the print settings applies to all printouts of the form groups with the addition "(Fast)":

• Print out business transactions (Fast)
  e.g. offer, invoice
  
  
• Printouts and lists (almost)
  eg address master sheet, address list
  
  
• Forms (almost)
  e.g. EFB 221 (2018), EFB 223 (2018)

Depending on the selected output type, there are different settings for the output (e.g. selecting the printer for printing, specifying the e-mail address for sending e-mails) and setting options for page selection and design for printing and creating files to disposal.

Several copies can be made at the same time for a form, including for the construction file and the reprint of order confirmations / invoices. The output type and its settings can be defined separately for each copy. If you select the tab of the copy, the associated settings are displayed.

For example: Print copy 1 of the invoice

When selecting the output type Print the following print settings are available:

Pressure setting	Description
First page / Remaining pages	By clicking select the paper tray (s) from which the paper will be used for printing. The printer's paper trays, which are defined in the form manager, are available for selection. If you would like to permanently use a printer paper tray that is not yet available for selection, first define this in the Printer and slot assignment of the form manager. The tray selection that is defined in the selected pressure profile is preset. Via the symbol All printers stored in Windows are also available to you. You can select this once for the output. By clicking on the symbol you have access to the individual print settings of the selected printer, such as double-sided printing, punching, stapling.
Copies	If you would like several identical copies of the printout, select the number here.
Min and	When printing out several copies of a multi-page document, you can set the order in which the pages are printed here.

The options for page selection and layout of the printout are also available for other output types and are described in the sections settings page and Page format described.

When selecting the output types e-mail, ZUGFeRD and X-invoice an e-mail is generated with the document in the file attachment. Depending on the selected output type, the document is attached as a simple PDF file (e-mail), as an XML file (X-invoice) or as a PDF file with integrated XML data (ZUGFeRD).

The following settings are available for generating the e-mail and the attached file.

E-mail setting	Description	Tip
Filename	By default, the name of the file that is attached to the e-mail is made up of the form name and document number. If you want to use a different file name, enter it here. The file extension (file type) is automatically added for each output type.	In these fields you can Text variables which are automatically filled by the program. After tapping the button [ a list of the available text variables is opened for selection. The texts and text variables that are defined in the selected print profile are preset.
Subject	Enter the text that will be included in the subject of the email.
Info	The one in the field Info The text entered is transferred to the text area of ​​the email.
Recipients	All e-mail addresses stored for the client and his contacts are displayed for selection. If the desired e-mail address is not available, you can enter it in the field Recipients enter. You can also click on search in your address base.	The Text variable [EMAIL_RECEIVER] automatically enters the email address that is in the Address master data of the client.

The options for page selection and design of the pages in the PDF file are also available for other output types and are in the sections settings page and Page format described.

When selecting the output type File a file is created. In the file settings you can specify the name that is used for the file in your file system.

After executing the function output the Windows file selection dialog opens, in which you also select the file type. The following file types are available: * .pdf, * .html, * .xml, * .docx, * .xls, * .xlsx and the report file format * .001.

The options for page selection and design of the pages in the PDF file are also available for other output types and are in the sections settings page and Page format described.

The options for page selection and use of a watermark represent the output types Print, e-mail, File and ZUGFeRD is available for storage, management and analysis.

Side adjustment	Description
Page from / to	When printing multi-page documents, you can choose to only print individual pages.
Watermark	Watermarks are printed behind / under all elements of the printout, e.g. to mark a printout as a copy. Enable to use a watermark The option. By clicking open the dialog Edit watermark, in which you define the properties for the watermark.

For printing on paper and creating PDF files, you can define a watermark that is output behind / below all elements of the printout, e.g. to mark a printout as a copy.

To design a watermark, open the dialog Edit watermark by clicking in the settings page. You have the option of defining the watermark by entering a text or loading an image.

To use a text, open the tab text, enter the text and specify the font and size as well as the alignment of the text.


To use an image, open the tab BILD, load the image and specify the display and transparency of the image.

The options for the format of the printed pages or the pages in the PDF file represent the output types Print, e-mail, File and ZUGFeRD is available for storage, management and analysis.

Page format	Description
Paper / width and height	Select the paper size of the paper the document will be printed on. For control purposes, the width and height of the selected paper format are displayed in cm.
Orientation	By clicking choose whether the paper is printed in portrait or landscape orientation. The document is displayed in the preview in the selected orientation.
Margins	Specify the amount of space that will be kept between the edge of the page and the printed data. The page margins that are defined for the selected print variant are preset.

The print management