reminders

Description

In dependency of Dunning level of overdue invoices, you can print out payment reminders and reminders with the associated one Reminder text.

Open the menu BUSINESS and click on .

The following print menu opens.

During the Dunning text management Store ready-made dunning texts and control their use for each client. The Text variable [OR set-up] positions the OP list in the reminder text so that texts can be stored that are printed on the reminder before or after the overview of the dunned invoices. You can also use the Settings tab Enter individual header and footer texts.

Stored for the dunning level collection expenses are automatically added to the total of the open items.

After you have entered all the necessary information for your printout, click on in the toolbar or alternatively use the key combination Ctrl + P.

Print settings

Make the following settings:

Print

By clicking switch to the printouts statement of account, Outgoing invoice list, Incoming payments list, Accounts receivable list and Reminder list.

Variant

For each form you can use the designer to create different Print variants shape. When opening the print menu for the first time, the variant that you used for Form warning have set. By clicking on select the variant that you want to use for the printout.

Preview

Each printout can be checked again before printing. The display of a preview is preset by the program. If you do not want to see a preview, deactivate it The option.

You can look through the individual pages of a reminder in the print preview

as well as switch from one document to the next
.

Operator sign

The operator symbol should be an abbreviation from the name of the employee who is responsible for this LV. This could be, for example, the first two letters of the surname or the initials of the employee. The program enters the operator code here, which is displayed in the Address manager was stored in the user data of the logged-in user.

Contact Person

The full name of the employee who is the contact person for all queries should be entered here. The program enters the name here that is used in the Address manager was stored in the user data of the logged-in user.

Telefon-Nr.

If this employee has his own extension number and you want to prevent the customer from having to go through the switchboard first, the direct extension number of the employee can be printed out here. The program has the telephone number here. one that im Address manager was stored in the user data of the logged-in user.

output

It is displayed that the reminder is being printed on the set printer.

printer

By clicking choose the printer you want to use for printing. Only printers installed under Windows are available for selection. The default setting is the printer that you selected for the selected Pressure variant have deposited.

Paper feed

If your printer offers several paper trays, select by clicking on the slot from which the paper is used for printing. By default, the shaft selection that you have selected is set Pressure variant have deposited.

Copies

If you need several copies of the printout, enter the required number here.

print from / to page

The pages to be printed out can be specified here.

Include in building file

Have a license for the module DATAflor Construction file, you can save the reminders as documents.


Settings tab

Activate the respective option by ticking the box .

Reminder date

The date that will be printed on your reminder.

Dunning level

Specify that the reminders of a specific Dunning level to be printed. Select the dunning level by clicking on .

Minimum amount reminder

Enter a limit here from which a reminder should be issued. This prevents a minimum invoice from being sent as a reminder.

Only output selected ones

On the tab selection you can select specific clients or construction sites for which you want to print a reminder. Put that in front of these clients or in front of individual construction sites .


Activate the option Group by business area the clients and construction sites are displayed grouped by business area.

Output related to the construction site

By default, the reminders customized issued, ie one reminder per customerlisting overdue invoices from all customer construction sites.

Set the option Output related to the construction site aktiv , so that one reminder per construction site is printed out with details of the construction site and the contact person.

Output all open items

Regardless of the ability of the invoices to be dunned, all open items of the customer are listed on the dunning notice.

Print header / footer text

The ones on the tabs Header text and Footer text entered texts are also output.

Booked until

With this date you show the customer until when you have considered incoming payments. Use in your Reminder texts can Text variable [BOOKED], the date of this field is automatically entered by the program.

Setting a deadline

Set a deadline for your customer to pay the outstanding amount. Use in your Reminder texts can Text variable [DEADLINE], the date of this field is automatically entered by the program.

Increase dunning level

After the printout, a query is displayed as to whether the dunning level should be increased. Without confirming this query, the individual invoices will retain their reminder indicators.

to calculate interest

Interest on arrears may be charged for printing reminders (not for payment reminders!).

Specify the period for which interest should be calculated. In the interest rate table, those stored in the financial administration are stored Interest on arrears displayed.

The calculation and output of interest on arrears is per OP amount:

  • Default interest days / 360 * default interest percent / 100 * OP amount
  • Interest days on arrears = due date (exclusive) to date "Calculate interest until" (inclusive)

Representation of the interest calculation in the printout:

Post incoming interest payments in the incoming payments together with the dunning fees.


dunning

In BUSINESS There are a total of five dunning levels available: Remembrance, Dunning level 1, 2, 3 and Internal reminder.

For each dunning level, you determine after how many days a due, unpaid invoice should receive the next dunning level and which dunning fees are added.

To express reminders can be selected according to dunning levels.

To define the dunning levels, open the Address manager in the menu Program data the selection menu Company and select the entry Company data.

Select the entry in the directory tree Dunning text management the desired dunning level. In the right half of the screen, place each dunning level in the field Days until the reminder determines how many days after the due date of the invoice or the creation of the last payment reminder / reminder the next reminder will be sent to the outstanding invoice.

On warning the respective dunning indicator (Mkz) of the dunning level is listed for the overdue invoice.

mkzDunning level
0Remembrance
1Dunning level 1
2Dunning level 2
3Dunning level 3
IInternal reminder

After a dunning level 3 reminder has been printed out, the outstanding invoice receives the last dunning level Internal reminder.


collection expenses

Je Dunning level you can define dunning costs when printing reminders are automatically added to the total of the open items.

To define the dunning costs, open in Address manager in the menu Program data the selection menu Company and select the entry Company data.

Select the entry in the directory tree Dunning text management the desired dunning level. In the right half of the screen, place each dunning level in the field collection expenses determines which amount is automatically added to the total of the open items.

The amount is shown on the reminder as follows.


Dunning text management

In the company data you can choose for the individual Dunning level Reminder texts predefine. in the Address manager then assign each customer the dunning text that will be used for him.

To define reminder texts, open the Address manager in the menu Program data the selection menu Company and select the entry Company data.

Select the entry in the directory tree Dunning text management. On the right side of the screen you will get an overview of the existing dunning levels.

If you click on the sub-items in the directory tree, you will see the following input mask on the right-hand side of the screen:

Here you can individually store texts and specifications for account statements, reminders and first to third reminders. To do this, proceed as follows:

First select the Remembrance out. You will find the following fields here:

designation

The form name is used in the directory tree on the left.

Days until the reminder

The program checks whether the terms of payment plus days until the reminder have been reached and only then is the reminder printed, e.g. if you have entered the terms of payment for 30 days net, the invoice will only be dunned or reminded 30 days plus 14 days after the invoice date.

collection expenses

Here you can enter an amount that will be requested in addition to the invoice. These cover expenses incurred for creating the reminder.

Existing texts

Several texts can be stored for each dunning level or account statement. To add new text, click on .

Internal description of the text

Enter a description here that differentiates this text from any texts that may already have been saved, e.g. reminder corporate customers, reminder private customers. However, this is only necessary if you want these distinctions.

Form description of the text

Enter a heading for your form here. This heading is also printed as the name of the form.

text

Here you can now store your own individual text for the reminder, reminder and the account statement.

Use in your texts Text variables, the program automatically inserts stored data and information.

Confirm your entries by clicking on .


Set default interest rates

For the expression of reminders you can automatically late payment interest to calculate.

To do this, put in the Financial management first the desired Interest on arrears firmly. Open the financial management by clicking on in the menu Program data.

Select the entry in the financial management directory tree late payment interest and click on in the menu.

Under the knot late payment interest a new entry is added and the tab on the right-hand side of the screen late payment interest displayed. Enter the interest rate and specify the date from which the interest rate is valid.

By clicking
the website of the Deutsche Bundesbank opens, where you can see the current base rate.

Save the entries made by clicking on in the menu.

The interest rate is now in Reminder print for the calculation of default interest.

Further steps