Set up finance vendors

Rights control

The User administration Use detailed user rights to control the availability of functions and the visibility of data for the logged in user. The following user rights are available for payment transactions with vendors:

Rights Administrator Main user User
Legal group: finance manager
Delete data transfer indicator for financial accounting X
Customer & Vendor - delete invoices, customer - delete payments X
Vendor invoice receipt X
Accounts Payable Access Payment Transactions X X

Delete data transfer indicator for financial accounting

The deletion of incoming invoices that have already been transferred to the general ledger is only possible with this user right.

Debtor & Vendor - delete invoices, delete customer payments

Only users who have been authorized with this user right can delete incoming invoices. The prerequisite is the access authorization for the receipt of the invoice via the user right Vendor invoice receipt.

Vendor invoice receipt

The program area invoice is only for users with the user right Vendor invoice receipt accessible. Any user with access to incoming invoices can enter, edit and delete incoming invoices from contractors / suppliers.

When incoming invoices are deleted, the associated outgoing payment postings, if any, are also deleted.

User with the user right Vendor - Incoming Invoice can also do the evaluations Accounts payable open list, Incoming invoice list as well as Accounts payable sheet to press.

Accounts Payable Access Payment Transactions

Recorded incoming invoices are initially instructed for payment, ie source bank, target bank, payment amount, discount, payment type, etc. specified. Checks and transfers can be printed out for payment instructions at the bank, and clearing files can be generated for the electronic transmission of payment instructions to the bank. These functions are only available to users with user rights Accounts Payable Access Payment Transactions is available for storage, management and analysis.

Incoming invoices receive the status bezahlt after the incoming payment is compared with the bank statement and this in the program area Match payments has been confirmed. This task can be performed by users with the user right Accounts Payable Access Payment Transactions carry out. Only outgoing payments with the status bezahlt to hand over.

Further steps