Prepare payment

Select in the menu BUSINESS in the selection menu Outgoing payment the entry Prepare payment.

The program area Prepare payments will be opened.

On the tab Payment proposals (see below) all recorded, open supplier invoices are listed. On the tab Selection criteria (see below) you can restrict the display and specify the type of display.

Double-click on the tab Payment proposals a supplier invoice for which you have the Instruct payment (see below).

After confirming the settings for paying the supplier invoice, the payment will be displayed on the tab Prepared payments (see below).

The data of the prepared payments are available for the set payment method Clearing interface, Quicken interface, the expression of checks or Transfers is available for storage, management and analysis.

By clicking in the menu you switch directly to invoiceto record further supplier invoices if necessary.

On the tab Payment proposals all recorded, open supplier invoices are listed. On the tab Selection criteria you can restrict the display and define the type of display.

Below the table, the total amount, the total discount amount and the total amount minus the total discount amount of all supplier invoices displayed are shown.

Specify which supplier invoices are to be displayed on the Payment Proposals tab and in which way.

Highlight due dates from date / to date in red

All supplier invoices whose due dates are within the set period are shown in the table on the tab Payment proposals red shown. The field by date is set to a very early value by default in order to include all older invoices in this list. If you only want to display information about which invoices are due, for example, in the coming week, enter this data accordingly in the date fields.

Consider the discount period

Enable If you have the option, discount will be calculated for the payments according to the payment terms, on the Payment proposals tab in the column cash discount shown and deducted from the payment amount.

Days discount exceeded

In order to have a certain amount of leeway when calculating the discount, you can enter dates here. The program then calculates these days in addition to the days entered in the payment conditions. The discount target is increased by n days.

Selected supplier only

You have the option on the tab Payment proposals only the supplier invoices one specific suppliers. Activate The option only selected supplier and mark on the tab Open invoices the supplier.

Highlight on the tab Payment proposals (see above) the supplier invoice for which you are paying by Clearing interface, Quicken interface, the expression of checks or Transfers want to instruct and click on the menu .

The window Prepare payment will be opened.

Check and, if necessary, change the settings for paying the supplier invoice:

Payment

By clicking choose how you would like to pay the selected supplier invoice. You set the standard pre-assignment of the field in the menu in the group Payment firmly.

From account

Do you have several in your company data Bank details recorded, select by clicking on the bank account through which the payment is to be made. Mark the bank through which payment is to be made by default with a .

The current bank balances are also displayed here. When you start the program for the first time, you should enter the current balance of your bank accounts at this point. To do this, simply mark the field old balance and overwrite the value 0,00 with the current account balance. All payments that have now been entered are under associated summarized and the new balance calculated.

Usage

The stored text is used for the clearing interface and for printing a transfer form. It corresponds to the second line of the same name on a transfer form (the program generates the first line automatically). Since this field is standardized, only 27 characters are available.

Due on

Here you can edit the due date of the supplier invoice.

Invoice amount

The value that will ultimately be paid to the supplier. The computer suggests an amount according to the invoice conditions. You can of course change the value manually.

cash discount

Depending on the payment terms, the program suggests the value for using the discount. You can also edit this amount now.

After confirming the entries with [Numbers] will be paying on the tab Prepared payments displayed.

To Instructing payment these will be on the tab Prepared payments displayed.

The sum of the payment amounts, offset discounts, credits and reductions in the prepared payments are displayed below the table.

Sort prepared payments

By clicking on a column heading in the table, the payments are sorted numerically or alphabetically according to this table. Clicking on the column heading again toggles between ascending and descending sorting.

The set sorting is indicated by a triangle symbol in the column heading.

Postprocess the prepared payment

By double-clicking on a prepared payment, you can view the data of the outgoing payment and, if necessary, post-processing.

Delete prepared payment

Select a prepared payment and click on in the menu . Payment is back on the tab Payment proposals displayed for later editing.

The data of the prepared payments are available for the set payment method Clearing interface, Quicken interface, the expression of checks or Transfers is available for storage, management and analysis.

If you have received a credit note from your supplier, enter it in invoice as a supplier invoice negative Amount and status Credit (offsetting). This supplier invoice is on the tab Payment proposals displayed.

If you then send a supplier invoice to this vendor Instruct payment, will appear in the window Prepare payment the tab credits open. All recorded, open credit memos from the supplier are listed. Select the credit that you want to offset against the payment.

Check and, if necessary, change the settings for paying the supplier invoice on the tab Payment. The amount of the offset credit is displayed and deducted from the payment amount. Furthermore, the discount amount is updated if necessary.

After confirming the entries with [Numbers] will be paying on the tab Prepared payments displayed.

Payment list